3rd Annual Round Rock Art Walk November 9 2019

WELCOME TO ROUND ROCK’S THIRD ANNUAL ART WALK, NOVEMBER 9, 2019
SUBMISSION DEADLINE OCTOBER 19, MIDNIGHT

Round Rock Art Walk, is a collaborative event between, East Main Street residents, the Round Rock Area Arts Council, and the City of Round Rock Arts and Culture Department showcasing local artists in a family friendly neighborhood setting. The 2019 Round Rock Art Walk remains a FREE event for artists and the public.

This year the Round Rock Art Walk is scheduled for Saturday, November 9th.  Artist set up is from 9:00 am to 10:00 am with the event running from 10:00 am through 3:00 pm.  As with past years, all artists are expected to bring their own tables, chairs and pop-up tents cover (if desired), and only display family friendly art and products.  Artist spaces are limited to approximately a 10×10 footprint. Artists are required to be respectful of each host home and to ensure their area is kept clean during and at the completion of the event before leaving.

Artist Vendor Spaces are assigned on host availability and on a first come: first serve basis. You must sign up on the Round Rock Arts website or a link provided and complete the online Round Rock Art Walk Artist Vendor Application to be fully registered. Confirmations will be sent to artists and home/business hosts will be notified of the artist assignment on their property.

Hope you can join us for the 2019 Round Rock Art Walk on November 9th on East Main Street!

With warmest regards,
Doretta Conrad
Board Member, Round Rock Arts
Membership Chairperson
Round Rock Art Walk, 2019 Chairperson
membership@roundrockarts.org

ARTIST VENDOR GUIDELINES

Please note: submission of the Artist Vendor Application on the Round Rock Arts web page RoundRockArts.org or a link provided during the preannouncement signifies you have read, understand and will abide by the following guidelines for the 2019 Round Rock Art Walk. Failure to abide by these guidelines may result in denial of participation in future RR Art Walk events.

OBTAINING A SPACE, COSTS, AND CANCELLATIONS:

  • Artist vendor booth spaces are free.
  • All artists MUST sign up to reserve a space through Round Rock Arts at roundrockarts.org or the link provided on an announcement.
  • Cancellations MUST be received before November 1st to allow other artists to fill the space. We understand that emergencies occur at the last minute; you are expected to notify event organizers at membership@roundrockarts.org as soon as possible out of respect for others who may have been placed on a waiting list, the neighbor host, and to allow event registration personnel to be aware of your cancellation.
  • If the weather appears to be rainy, we will notify you if the event is cancelled. The event will typically be held if the weather is slightly damp or misty. The event event will be closed due to severe weather conditions or predictions  if the  City of Round Rock shuts down the Artist Popups, also held that day.

BOOTH ASSIGNMENT AND CHECK-IN PROCESS:

  • Booth spaces are assigned on an availability and first come, first serve basis.
  • NO SPACE IS AVAILABLE IN THE DOWNTOWNER. There are other events planned for that date.
  • Each artist MUST sign in at The Downtowner, 231 E. Main Street, Round Rock, Texas between 8:30 and 9:45 am.
  • Artists MUST set up their booth in the area assigned by RR Art Walk volunteers.
  • Artist set up is from 8:30 am to 10:00 am with the event running from 10:00 am through 3:00 pm.
  • Artist booth space MUST be set up and ready sell to the public by 10:00 am and remain in place until 3:00 pm.

WHAT THE ARTIST PROVIDES, LIMITS ON WHAT CAN BE SOLD, COMMISSIONS, SALES TAX LIABILITY:

  • Each artist supplies all their booth needs (table, chairs, tent, and other display items, etc.)
  • No food items may be sold to the public.
  • No electricity is provided by the event sponsors nor the hosting resident/business.
  • There is no commission payment to Round Rock Arts.
  • Artist vendors are responsible for collecting and paying applicable taxes for items sold.

LOGISTICS IN THE ARTIST VENDOR BOOTH AREA:

  • Artist vendors MUST keep their assigned area clean and clear of any debris throughout the event. Artist vendors are required to clean and clear all items, materials, and trash from their area before leaving their assigned area after 3:00pm.
  • Main St. will remain open. Artist vendors are encouraged to park on side streets after unloading booth items to allow parking for the public.
  • Several homes allow bathroom use for artists and these will be marked on the maps given to the artists the day of the event at the sign in table. These homes are not open to the public – only for the artists use.
  • Artist vendor spaces are limited to 10×10 feet. Please contact at membership@roundrockarts.org if you have concerns regarding your artist booth needs.
  • If an Artist Vendor decides to add an artist to their booth after they have registered, please notify at membership@roundrockarts.org
  • All Artist Vendors must agree to these Guidelines and have a signed Artist Agreement and Waiver form on file prior to participating in the event. Additionally, please plan your 10×10 foot artist booth space to ensure there will be sufficient room among artists to allow customers to shop and not confuse artist’s items.
  • It is encouraged that artists work with other artists so that breaks may be taken without leaving your designated area without representation.
  • Questions, concerns, additional information, cancellations, please contact: Doretta Conrad, Chairperson, 2019 Round Rock Art Walk, at membership@roundrockarts.org.

SUBMISSION DEADLINE OCTOBER 19, MIDNIGHT

2019 Round Rock Art Walk

Contact Information

Have you participated in Art Walk in the past? *
Artist’s Acceptance of the Guidelines


I have read, understand, and agree to comply with the Round Rock Art Walk Artist Vendor Guidelines described above. The information I have provided is complete and correct.

Artist’s Agreement

In consideration of the opportunity to display my work to the public at the Round Rock Art Walk I, the undersigned artist, hereby agree that by submitting my art I am agreeing to the terms of this waiver and certify that I am the author and creator of the art on display. I acknowledge that the RRA and the owner of the home where I am exhibiting my art reserves the right to accept or deny any submission with or without cause. Art will be “family friendly”. I further agree to grant the RRA permission to publish in all media, my name and location for use in press releases, print, television and the Internet. I further agree to participate in printed program or map whereby RRA may release such information to other persons and entities. Artists are encouraged to promote their art and location via print or social media.

I understand that I must check in at The Downtowner Gallery, 231 E. Main Street, Round Rock, TX 78664 between 8:30 and 9:45 am on the day of the Art Walk. I, and anyone sharing booth space with me, will be ready to sell my (our) work by 10:00 am on November 9, 2019 and we must remove all art, tables, chairs, and any other items after 3:00 pm on the same day, leaving our designated area clean of all debris. I may only contact the homes designated as “toilet use” homes and may not enter the yards of undesignated areas.

Waiver of Liability


RRA will not assume any responsibility for loss or damage to your artwork(s), the loss or damage to frames, or glass, no matter how sustained.

With this signed agreement I, my heirs, successors, and assigns, shall indemnify and hold RRA and appointed officers, volunteers and employees harmless for any and all claims, costs and liabilities for any artwork damage, [personal injury, death, or property damage with is the result of handling and displaying the artwork at the RRAW during operations performed by the exhibitor, exhibitor’s agents, employees or contractors.

Sale of Exhibit Artworks

The sale of artwork exhibited at the RRAW is between the artist and the individual buyer.
It is the responsibility of individuals or organizations engaging in the sale of artwork at the RRAW to collect and remit sales tax to the Texas State Comptroller.

I acknowledge that I have read and understand all terms in the guidelines, the artist agreement, the waiver of liability, and the responsibility of managing sales and taxes, and agree to be bound by its terms. By including my initials, I consent to this acknowledgement.

This agreement is in effect from the date signed and shall be binding for the Round Rock Art Walk on Saturday, November 9, 2019.

I have read and agree to the Guidelines, Artist's Agreement and the Waiver of Liability *
I have double checked the spelling of my name, email address, and phone number(s). *

Sample of Artwork for Art Walk

Please provide us with a sample of your artwork. We ask that artwork featured in the Art Work be family-friendly.
this is optional, but preferred, as it helps us best promote the artwork on display
Drop a file here or click to upload Choose File
Maximum upload size: 3MB
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