Winter Exhibition

Exhibit Dates: Dec 12th 2024 – Feb 1st 2025

What Info Is Needed to Apply 

Please have the following information ready to submit your art in the Application Form:

• Title of work
• Media used
• Dimensions: Size in inches Height x Length x Depth, and weight in Pounds
• Your Inspiration Statement and how your work fits in with the guidelines of the show theme
• Any special hanging requirements (please see rules and guidelines for expectations)
• Is your art for sale? What is the dollar amount? Will you be willing to donate 25% of sale of your art back to Round Rock Arts?
• A JPG image file with the title formatted as ARTWORK TITLE_YOUR LAST NAME (1 for each submission): no more than 2MB in size. This is used for Juror decision and then, for social media.

RULES

• See the call details above for the media, size and weight limitations that pertain to this event.
• Only original works that are created by the artist/entrant will be accepted.
• Only submit work that is available to exhibit. Do not submit the same piece to multiple venues for the same dates. Artists may not substitute another work for an accepted work nor withdraw that work once it is accepted. All artwork must be exhibited for the duration of the exhibit. 
• Entrants must be at least 16 years old at delivery of artwork. Parental consent required for artists under 18.
• Artwork must be hand delivered (may NOT be mailed or shipped). Shipped art will be rejected at delivery. No storage of art either before drop-off dates or after pick-up dates. No storage of packing materials during the exhibit.
• Art must be family friendly as it will be displayed in a public space.
• Selected artists must agree to the Artist Agreement and Waiver of Liability (below).

ELECTRONIC SUBMISSION PROCEDURES

Label your work with and ARTWORK TITLE _YOUR LAST NAME: for example: Starry_Night_VanGogh.jpg Formats accepted: jpeg, png, or gif. Max = 2 MB per image. Art Selling Price: use whole numbers only, no decimals or $ signs.  

Complete the Artist Information and Waiver of Liability.

HANGING & DISPLAY

Each 2D work must have a hanging WIRE attached to D-rings (no sawtooth hangers, eye rings or loops). Make sure hanging wire is substantial enough to support it for the duration of the show, that the wire is tightly attached to the D-rings and that the wire has a minimal amount of slack. See video for hanging requirements and wiring guidelines CLICK HERE. All works on fragile paper must be framed under glass. Plexiglass is required for framed paper works over 24 inches on any side. All framed work must be in good repair with a wire on the back. Edge finish – canvas edges should be painted, thin canvases must be framed (if 1 inch or less, this is so that the piece will hang properly). 3D pieces; please specify any special display needs such as pedestal, electricity, or walk-around space. Safety in the gallery and of security of the artwork is our priority! If work is deemed unsafe or difficult to display, it will be REJECTED from the show at our discretion. Work will not be accepted at drop off or artist will be notified.

DELIVERY

LABEL your work on the back, including title, artist name, selling price, phone number and email. If you receive a letter of acceptance from us, please deliver only the accepted art on the scheduled drop off date and time (or arrange for someone else to drop it off). Please read the letter of acceptance carefully, and only bring the artwork, or artworks, that are specified. Take all packing material home with you. No work is accepted that requires delivery or storage. No work is accepted that is not properly wired. Round Rock Arts reserves the right to reject artwork that is misrepresented or is unsafe to display. Art will be rejected if the artist did not sign or submit artist agreement / waiver, either online or printed and delivered with artwork.

PICK UP

Round Rock Arts will not be responsible for loss of work not picked up at the requested time and place. We have no storage at the exhibit spaces. If the artist is not picking up the work(s), a signed statement or email from the artist with the name and phone number of the person picking up the work is required. If a buyer is picking up the art, include information about a buyer. Artwork that is not picked up on the pick up date, without prior arrangements made by email four days in advance or by phone during business hours, will be deemed abandoned and property of Round Rock after three days following the close of the show. Artists who have sold their work during the show are expected to ensure that their buyers pick up the work during the established pick-up date and time. If the buyer is not available, the artist will pick up the work and arrange for an exchange between the artist and the buyer.

SALES

Since we do not have a sales commission, we kindly ask Artists to donate 25% of SOLD WORK to RRA (indicate your willingness to donate on submission form). We truly appreciate your donation. If your piece is sold, we will deduct 3.25% in credit card fees, minus 25% donation to RRA (if you have indicated willingness to donate). Artists will be paid by mail approximately one month after show close. Please make sure to enter your address correctly when applying to the call. The Artist is expected to report income to the IRS. Round Rock Arts is not liable for any unpaid income taxes.

EXCLUSIONS IN FUTURE SHOWS

You will be excluded in any Round Rock Arts show over the next year under the following conditions: Failure to submit the EXACT piece after jury acceptance, your submission image will be compared to the image on the sign in sheet at delivery. Asking us to replace or remove an item because the work was sold or in another show. Work was not delivered on the drop off date and time. It is okay to have work delivered by a friend. Removal of the work before the pick up date (end of show) by the artist or the buyer.

ARTIST AGREEMENT & WAIVER OF LIABILITY

Originality: In consideration of the opportunity to display my work to the public, and other good and valuable consideration, the adequacy and sufficiency of which is hereby acknowledged, I, the undersigned artist, certify that the art that I am submitting is my original art and that I am the author and creator of such art. I acknowledge that Round Rock Arts (RRA) reserves the right to accept or deny any submission with or without cause.

Promotion and Publicity: I grant RRA permission to publish in all media my name, artwork, and location for use in promotion through print media, television, and the internet. I further allow RRA to release such information to other persons and entities. My name will be attributed to my pieces that are shown by RRA or other persons or entities.

Responsibility: I understand that RRA and its partner gallery sponsors do not assume responsibility for loss or damage to my artwork(s) or the loss or damage to frames or glass, no matter how sustained. Reasonable safety and security precautions are in place for protection of my work. I also understand that RRA strongly recommends that I carry my own personal property insurance. Current partners include Williamson County Jester Annex, Penfold Theatre, and Texas State University Round Rock Campus.

Artwork remains in the gallery until the end of the exhibit: I understand that if my artwork is accepted for the show that the work may not be removed from the exhibition until the pick up date described in the Call for Art. It is my responsibility to to notify RRA in writing or by email of a third-party pick-up of artwork at the conclusion of the exhibition. Artwork accepted by the judges, if sold prior to the exhibit, must be placed in the show. Replacement pieces are not accepted.

I acknowledge that I have read and understand all terms contained in the description for this Call for Art and the Artist Agreement, and agree to be bound by the terms and stated expectations.

Waiver of Liability: Once I submit this form electronically or by paper copy, I (the artist), my heirs, successors, and assigns, shall indemnify and hold the RRA and appointed officers, volunteers, employees harmless from any and all claims, costs and liabilities for any artwork damage, personal injury, death, or other property damage which is the result of handling and displaying the artwork at The Penfold Theatre, Williamson County Jester Annex, or Texas State University Round Rock Campus. Our partners’ employees or contractors are likewise held harmless from any and all claims from the artist, heirs, successors or assigns from any artwork damage, personal injury, death, or other property damage, and related costs and liabilities, which is the result of handling and displaying the artwork.

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